- Introduction
Stratapak Publishing (“Stratapak”, “we”, “our”, “us”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect personal data when you use our website, submit manuscripts, register accounts, or engage our publishing services.
We comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
- Data We Collect
We may collect and process the following personal data:
- Identity & Contact Data
- Name
- Email address
- Country of residence
- Institutional affiliation (if provided)
- Account & Submission Data
- Login credentials (encrypted)
- Manuscripts, proposals, articles, journals
- Editorial correspondence
- Professional Information
- Author biography
- Editor CVs and expertise categories
- Technical Data
- IP address
- Browser type
- Device and usage data (via cookies)
- Transaction Data
- Payment confirmations (payments are processed securely via Stripe; we do not store card details)
- How We Use Your Data
We use personal data to:
- Process manuscript and article submissions
- Conduct editorial reviews and publishing workflows
- Create and manage user accounts
- Deliver publishing and marketing services
- Communicate with authors, editors, and partners
- Process payments and issue invoices
- Improve website performance and services
- Comply with legal and regulatory obligations
- Legal Basis for Processing
We process personal data under the following lawful bases:
- Contractual necessity – to deliver publishing services
- Legitimate interests – editorial review, quality control, service improvement
- Legal obligation – accounting, compliance, record keeping
- Consent – newsletters, marketing communications, optional registrations
- Data Sharing & Third Parties
We may share data with:
- Editorial reviewers and freelance editors (only where necessary)
- Payment processors (e.g., Stripe)
- Hosting and email service providers
- Legal or regulatory authorities (if required by law)
We do not sell personal data to third parties.
- International Transfers
Where data is transferred outside the UK, we ensure appropriate safeguards are in place in accordance with UK GDPR.
- Data Retention
We retain personal data only for as long as necessary to:
- Fulfil publishing and contractual obligations
- Meet legal and accounting requirements
- Maintain editorial records
Manuscripts and related data may be retained for archival and audit purposes unless deletion is requested.
- Your Rights
Under UK GDPR, you have the right to:
- Access your personal data
- Request correction of inaccurate data
- Request deletion of your data
- Restrict or object to processing
- Request data portability
- Withdraw consent at any time
Requests can be made by contacting: [privacy@stratapak.co.uk]
- Security
We implement appropriate technical and organisational measures to protect personal data, including secure file storage, encrypted passwords, and restricted access.
- Cookies
Our website uses cookies to improve user experience and analytics. You may control cookie preferences via your browser or our cookie banner.
- Changes to This Policy
We may update this Privacy Policy periodically. Updates will be posted on this page with a revised effective date.
GDPR CONSENT WORDING
Registration & Submission Consent
“By submitting this form, you consent to the processing of your personal data in accordance with our Privacy Policy for the purposes of manuscript review, editorial assessment, and publishing services.”
Account Registration Consent
“Your personal data will be used to support your experience throughout this website, manage access to your account, and for purposes described in our Privacy Policy.”
Marketing Consent (Optional Checkbox)
“I agree to receive publishing updates, resources, and relevant communications from Stratapak Publishing. I understand that I can withdraw my consent at any time.”